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4 Things a charity needs to know about annual reporting

British Charities must report to the Charities Commission or OSCR (or both)

Image courtesy of Stuart Miles  / FreeDigitalPhotos.net

Charities survive on their reputation.

Whether your charity is funded from voluntary donations, grant funding or commercial activities it is important that all funders can look up key information to check your organisation is working effectively.  The annual reporting is time-consuming and potentially costly, but it is possible to restructure a charity to save on administrative costs.

1 – Charities must report to their regulator

Charities in England & Wales with an annual  income of over £10,000 must report to the Charity Commission for England and Wales.  Charities in Scotland must report to the Office of the Scottish Charity Regulator.  The Charity Commission for Northern Ireland has recently been set up for the regulation of charities in Northern Ireland.

2 – Cross border charities must report multiple times

Under the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act), bodies which represent themselves as charities in Scotland are required to register with OSCR.  This requirement includes bodies which are established and/or registered as charities in other legal jurisdictions, such as England and Wales.

3 – Not all charities require an audit

Historically, the term ‘audit’ has been used loosely to describe any independent scrutiny of accounts.  However, under the Charity Regulations if the term ‘audit’ is used in a charity’s constitution or governing document the charity must have its accounts audited by a registered auditor.

Charity Trustees may consider that the benefits of having an audit are outweighed by the costs.  Trustees may wish to review their constitution and either:

  • retain the term audit in their constitution or
  • amend the constitution to require an independent examination of the accounts

Any change to the constitution must be carried out in accordance with the terms of the constitution and following professional advice.  Notification of any change must also be sent to the charity’s regulator.

If an audit is not required by your members or governing document, an independent examination can be much more cost-effective than a full external audit and can be carried out by wider range of accountants and financial professionals including a member of the Chartered Institute of Management Accountants.

4 – Your current legal form may not be the best for you

Many charities have been set up with archaic governing documents and may be a Trust or Limited Company or other type of body, which is no longer suited to them.  Trustees of Trusts and Unincorporated Associations are personally liable for the actions of a charity and expose themselves to a greater risk that Trustees of a Limited Company.  Trustees of a Limited Company are required to report to Companies House as well as their charity regulator, increasing the administrative cost of the organisation.

A new legal form has been developed to allow charities to incorporate and report to just one body.  Any Charitable Incorporated Organisation in England & Wales or  Scottish Charitable Incorporated Organisation in Scotland is recognised as a corporate body which is a legal entity having, on the whole, the same status as a natural person.
This means it has many of the same rights, protections, privileges, responsibilities and liabilities that an individual would have under the law.  As a legal entity, the CIO / SCIO may enter into the same type of transactions as a natural person, such as entering into contracts, employing staff, incurring debts, owning property, suing and being sued.  As the transactions of the CIO / SCIO are undertaken by it directly, rather than by its charity trustees on its behalf, the charity trustees are in general protected from incurring personal liability in the same way company directors of a Limited Company.

In England and Wales you can:

  • apply to register a completely new organisation as a CIO
  • set up a CIO to replace an existing unincorporated association or trust

(You can’t currently convert a charitable company to a CIO)

In Scotland you can:

  • apply to register a completely new organisation as a SCIO
  • convert existing charitable companies, charitable industrial and provident societies and charities of any other legal form to a SCIO

For more information on an accountancy firm who can provide the statutory reporting, and also support you in the running of your charity please contact a member of the Chartered Institute of Management Accountants using the link to The Team above.

contact@alterledger.co.uk

Useful links

Charity Commission: http://www.charitycommission.gov.uk/
OSCR: http://www.oscr.org.uk/
Charity Commission NI: http://www.charitycommissionni.org.uk/

Does your accountant work for you?

investment

The role of an accountant in a business.

Many small businesses do not have an accountant on the payroll and hire external consultants to fulfil their financial needs.  In too many cases the accountant is only working for the benefit of external stakeholders such as Companies House and HMRC.  This role is described as financial accounting, with a focus on historical information prepared for people outside the organisation.

To be in control of your business you need to have up to date and forward-looking information.  This role is fulfilled by a Management Accountant.

What is a management accountant?

The definition from Wikipedia at the time of writing:

[Management accounting] is concerned with the provisions and use of accounting information to managers within organizations, to provide them with the basis to make informed business decisions that will allow them to be better equipped in their management and control functions.

The summary definition from the Chartered Institute of Management Accountants:

Management accounting combines accounting, finance and management with the leading edge techniques needed to drive successful businesses.

Working together.

To get the best value out of your accountant and to deliver the best return from your business, you and your accountant need to work in concert.  Accountants hate the dreaded shoebox moment where a whole year’s transactions are delivered months after the financial year end.  This approach costs the client more as the accountant will be charging for sifting through pieces of paper.  The value to the business of the accounts is reduced as any analysis is out of date.

With cloud software systems you and your accountant can work in real time.  Cash transactions can be entered into the system automatically from your online banking meaning that you are not taking up your accountant’s time or yours with inputting figures from paper statements.  This also means that your accountant can see the business in real time and is able to support you and perform a leading role.

Leading or following?

If your accountant is someone you hear from once a year, the service they provide is passive and follows your business.  It may be time for a change to a firm with a focus on leading your organisation and being active throughout the year.

For more information on an accountancy firm who can provide the statutory accounting, but focuses on leading your business to greater success please contact a member of the Chartered Institute of Management Accountants using the link to The Team above.

contact@alterledger.co.uk

Useful links

CIMA: http://www.cimaglobal.com/About-us/What-is-management-accounting/
Wikipedia: http://en.wikipedia.org/wiki/Management_accounting
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