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Auto Enrolment is now in full swing and starting to affect small and micro employers. Many of these employers do not understand auto enrolment and do not want any ongoing involvement with the process. A key concern for small and micro employers is how much auto enrolment will actually cost their business.
With auto enrolment, employers are faced with additional ongoing costs, including the employer contributions each pay period. What is the easiest and most accurate way for an employer, or a bureau on their behalf, to calculate these costs?
BrightPay have developed a pre-assessment tool, which enables users to automatically prepare a pre-assessment report. This report is useful to send to clients 6 months in advance of their staging date, giving the employer a preview of what auto enrolment will look like when they reach their staging date.
The pre-assessment tool uses employee details from the current pay period to provide an estimate of what auto enrolment might look like at the time of staging. The report will include details of each employee’s auto enrolment worker category, along with their pensionable pay, qualifying earnings, employee contributions and employer contributions. Watch BrightPay’s Pre-Assessment video.
PDF Example: Pre-assessment Report
The amounts are subject to change, depending on non-eligible or entitled workers choosing to join the scheme and fluctuations in employee pay.
The report can be exported to PDF and also includes some general information about employee assessment, including definitions of worker categories, qualifying earnings and minimum contribution rates.
This is an ideal document to send to clients in advance of their staging date, giving them an idea of how much auto enrolment will cost them at each pay period thus allowing them to plan accordingly. For example, the report may show that the employer has no eligible jobholders, and so is not required to set up a pension scheme.
BrightPay will also allow you to create a post-assessment report. After staging, the assessment report will give you a snapshot of what auto enrolment looked like on the staging date, highlighting the assessment date, the employee worker categories and postponed employees.
PDF Example: Post-assessment Report
Video: You can see how BrightPay’s pre-assessment tool works here.
Trainee Accountant Vacancy
Training for Chartered Management Accountant
If you have graduated in the last year and are looking for your first job after university there are some fantastic opportunities in Glasgow including a position at Alterledger as Trainee Accountant.
New office for Alterledger
Growing the business and the team
We are pleased to announce that Graham has joined the team as Trainee Accountant and will be working through his ACCA qualifiation. For more information, please visit the Alterledger website.
1.8 million small and micro employers are due to reach their staging date within the next three years. It is expected that 78% of these will seek advice from accountants, bookkeepers or payroll bureaus.
Are you prepared to help your clients with their new obligations? Auto enrolment provides a great opportunity to bureaus to increase profitability by offering additional services to clients. Even if you do not wish to offer auto enrolment services, clients may still turn to you for advice and counsel. It is important to know the basics of auto enrolment so that you can point them in the right direction.
When it comes to auto enrolment, payroll bureaus can avail of a number of online resources to upskill and self-educate. The most popular online resource used is the Pensions Regulator’s website, which has various sections for employers, advisers and individuals.
Another resource that can be used is BrightPay’s free auto enrolment webinars.These webinars are specifically designed for bureaus to make it easier to help payroll clients with their new obligations.
BrightPay have a number of auto enrolment webinars scheduled for the remainder of this year, featuring various guest speaker, including Steve Pipe, Mike Foster, Darren Critten, AE in a Box, Trust Pensions, and Creative Auto Enrolment.
29 October @ 2.30 pm
● Auto Enrolment – Are your Clients Ready?
● Steve Pipe – How to price so you can earn more and work less
● Register here
2 November @ 11.00 am
● Auto Enrolment: 7 Steps to Profit with BrightPay
● Darren Critten – Auto Enrolment – Collaboration is the key to success!
● Register here
17 November @ 11.00 am
● Auto Enrolment – Five Steps to Bureau Success
● Trust Pensions – How to choose a quality scheme and not get lost trying to navigate the auto-enrolment jungle.
● Register here
To find out more about upcoming webinars here.
BrightPay is at the forefront when it comes to auto enrolment. As well as the webinar series, bureaus can also make use of BrightPay’s free auto enrolment guides. BrightPay’s most recent guide, Bureaus are missing out on making a profit from AE, highlights practical steps that will ensure auto enrolment will be a smooth and profitable process. You can download it here.
BrightPay is an integrated payroll and auto enrolment software solution that will allow you to streamline your client’s auto enrolment duties. New customers can now get 50% off a BrightPay bureau licence when you switch from a different payroll software provider.
BrightPay’s bureau licence (normally £199 + VAT per tax year) includes unlimited employers, unlimited employees, auto enrolment functionality and free phone and email support. Now you can get this for £99.50 + VAT with no hidden costs.
*Offer applies to new customers who switch from a different payroll software provider to a BrightPay 2015/16 bureau licence for the first year subscription only. This does not work in conjunction with any other offer.
The Pensions Regulator estimates that 1.8 million small and micro employers will reach their staging date within the next two years. These employers include an estimated 200,000 HMRC Basic PAYE Tools (BPT) users.
To date, BPT users have not had access to software functionality that can help them carry out their auto enrolment duties. Assessing the workforce and calculating contributions manually could lead to errors, burden and non-compliance.
Although free and low cost software is available to support auto enrolment, a high volume of BPT users are unlikely to switch to commercial software as many are concerned that they will be persuaded to buy additional products and services. Whilst there is no legal obligation to have software in place, it is evident that it improves employer compliance.
Auto Enrolment Toolkit
The Pensions Regulator are working to release an auto enrolment toolkit by November 2015. As it is a government provided tool, some BPT users may assume that it is the most appropriate solution to use.
However, even though the tool will help BPT users with auto enrolment, it will not provide auto enrolment functionality. The toolkit is intended to be in the format of a downloadable excel spreadsheet that will:
● indicate who should be automatically enrolled into a pension scheme
● provide an employer/employee contribution value (where applicable)
Although the tool will assess the workforce and calculate contributions, the scope of the tool will be very limited. What it will not do:
● It will not support multiple pay frequencies.
● It will not support variable contribution levels.
● It will use a tax-based pay reference period only.
● It will assume that the legal minimum entitlement is being used.
● It will calculate contributions based on banded qualifying earnings only.
● It will only support up to 15 workers.
● It will only support entitled workers if they are placed in an auto enrolment scheme on the same basis as other employees.
● It will not have postponement functionality.
● It will not have the ability to support re-enrolment.
You can find a full breakdown of the limitations here.
The auto enrolment toolkit will reduce the risk of both initial and ongoing non-compliance among BPT users. However, will it actually make the auto enrolment process easier?
The Pensions Regulator encourages employers to use an integrated payroll and auto enrolment solution that will simplify and streamline auto enrolment. An integrated system, such as BrightPay, will allow you to save time and reduce workload.
There is now a 50% discount for new customers who purchase a BrightPay 2015/16 standard licence when you switch from HMRC Basic PAYE Tools. A standard licence (normally £89 + VAT per tax year) includes unlimited employees, auto enrolment functionality and free support. Now you can get this for just £44.50 + VAT per tax year.
BrightPay also has a free licence for micro employers with up to three employees, including support and auto enrolment functionality.
You can now book a demo to see how BrightPay handles auto enrolment. The one-on-one online demo is done through an online screen sharing site and lasts approx. 20 minutes. Alternatively, you can download a 60 day free trial to try it out for yourself.
* Offer applies to new customers who switch to BrightPay from HMRC Basic tools or another payroll software provider for the first year subscription only. This offer applies to BrightPay 2015/16 employer licences only and cannot be used in conjunction with any other offer.
Written by Rachel Hynes for BrightPay Payroll and Auto Enrolment Software
Childcare vouchers to be withdrawn for new employees
The existing benefits available in the form of childcare vouchers to employees will be withdrawn to new entrants in the Autumn of 2015. The current scheme saves National Insurance contributions for both employers and employees. Employees also save income tax.
New scheme to start in Autumn 2015
The new scheme for childcare vouchers will not be as good for many employees who currently benefit from the current scheme, but where both parents work and are self employed, they can get the government to pay £2,000 towards registered childcare.
How do I set up childcare vouchers?
Childcare vouchers are set up through your payroll scheme and must be available to all eligible employees to receive the tax benefit.
Alterledger can help
For more information on saving employer’s national insurance and preparing for changes to childcare vouchers, contact Alterledger or visit the website alterledger.com.
Free Webinar: The Essential Guide to Auto Enrolment for Employers
For employers auto enrolment is here to stay!!
If you are an employer who does not have payroll software or use the HMRC Basic PAYE tools to process your company’s payroll then this webinar is for you. This free webinar will take you through the main administration employer duties of auto enrolment including: an auto enrolment overview, staging, employee assessment, enrolment, postponement, opt in & opt outs, employee letters, reporting, choosing payroll software and processing auto enrolment in house or outsource it.
This webinar is specifically designed to help employers understand the processes involved in completing their automatic enrolment duties. Each and every employer with at least one member of staff has new obligations to carry out.
The webinar is ideal for employers who process their payroll in-house or are considering outsourcing it to a payroll professional. The session will help you understand what is involved for you and your business.
Places are limited.
For more information visit our website